Sending

With the send function, you can send download links so that third parties can download content.
Follow the below procedure to send content:

1. Select the content
   After selecting the content to be downloaded by dragging and dropping or using the checkboxes, you will be prompted to enter the necessary information in the download window, then click OK.
   * The limit on content which can be sent at one time is 150 items, or a total size of 4GB
   (however the maximum limit may be set higher or lower depending on the site).

2. Enter the required fields
   • Language
     URL and password email will be sent with the selected language(English/Japanese).
   • Email Address
     Enter the destination email address.
     If you want to enter multiple addresses, separate these with spaces or commas.
     * Some users will be able to select addresses from the Address Book/User List (a button will be shown for users who can use this function).
     * The user list can be refined by department name. For multilingual sites, the search text will be in Japanese/English as set when registering as a user.
   • Confirmation Email
     Select this if you wish to have the email also sent to yourself as a confirmation.
     * Email will be sent in either Japanese or English, as selected in Language.
   • Subject, Text
     Text entered here will appear in the subject line and body of the email respectively.
   • Data Format
     In addition to the master data, required data can be selected including meta information lists and JPEGs in automatically generated sizes as set for each site.
     * Auto-generated JPEGs are only available for still images and some documents. For more information, please see Automatic JPEGs Generation Formats.
   • Region, Purpose
     Select from the pulldown menu.
   • Usage Period
     Enter the usage period for the content. If a usage period for the content is set, it cannot be downloaded once this time has passed.

3. Send the content
   After clicking Verify, then OK, an email containing the URL to the download page will be sent to the recipient.

* Depending on the site, the above items may differ. Please refer here for the workspace.
* If any required fields are left blank, you will not be able to send the content.
* When you select the file which is not available for Auto-generated JPEGs or “JPEG data” in Data Format option, an alert will be displayed. Eithrt deselect by clicking on X icon in the thumbnail, or additionally select “Master data” or “Meta List” in Data Format option. Please note that other contents in the format you selected will also be downloaded/sent in the case of additiionally selecting in Data Format option.
* From the input window after selecting the content, individual content items can be removed from the selection by clicking the X icon in the top right corner of the respective thumbnail image.

Send Password

Following this, the Send Password window will appear showing the password to be sent which will be required to access the download page. Confirm the email addresses are correct, and click Verify, then OK to send this password to the recipient(s).

* Users without the relevant permissions cannot perform this action. For more information please contact your site administrator.